According to de Belastingdienst you may deduct business expenses as a business owner. ‘Zakelijke kosten zijn dus de kosten die binnen redelijke grenzen nodig zijn voor de uitoefening van uw onderneming en de kosten die rechtstreeks op uw onderneming betrekking hebben.’
Some expenses are clearly business related. This concerns your subscription to the Chamber of Commerce (KvK), the rent of your studio, materials you need, work done by third parties you hired and marketing expenses for you business.
Besides regular expenses you might also need to do some investments. Read post in Dutch about investments.
Partially business and partially private.
In these situations only the business part is deductible. When traveling that means that you can only import the trips you make for your business, because logically we can’t decide when you travelled privately.
Private corrections, for example, concerning mobile phone costs or lunch and dinner costs, are applied by us at the end of the year. That means that you enter the entire invoice amount.
Business or private?
Some costs can be both business and private. This is often debatable. Where for one entrepreneur a museum year card is inconceivable, it could be an explainable expense for an art historian.
When considering whether something is businesslike or not, try to view the situation from the perspective of the tax inspector.
Type of expenses
Travel and transport
- Do you drive business or private?
- Business car: Do you have a car registered on your business? Then you may include all receipts and costs in your administration. Even if you have driven privately. You will pay the additional tax based on a closed mileage administration, you will determine which part of your car needs to be corrected. Even when you rent a car or van for business purposes, you may include all receipts and invoices in your administration. Whether it is wise to own the car for business purposes, is up to you. Of course you can consult your own Bookie. Please note that you make the choice to drive business or private as soon as you purchase the car.
- Private car: 19 cents per kilometer. If you drive your private car for business purposes, you can deduct € 0.19 per kilometer.
- Public Transportation
Communication and marketing
- Design logo
- download your invoice and make sure it has btw (VAT)
- Promotioncosts on Social Media
- Business cards, stickers, cards and prints
Subscriptions and contracts
For recurring, fixed and/or monthly costs you generally do not always receive an invoice. That does not mean that you can not include them in your expenses. In The Bookie Webapp you add the costs, but you do not have to add an invoice or receipt if you do not have one (only in the case of subscriptions.
- studio or office rental
- depending on the agreements with your landlord, your rent is taxed or not. So check if your rent is exempted from VAT or taxed with 21% btw (VAT).
- this includes your professional and business liability insurance. These costs are exempted from btw (VAT).
- bank charges
- your bank also charges costs. You can find these on your printout, every three months or year. There is also no btw on these costs.
- Programs like Adobe
- Please note that the VAT has often been shifted. You can indicate this in your expenses (uitgave) under btw verlegging
Knowledge: further training and schooling
Even if you are an entrepreneur you’ll always have to develop. The expenses must be relevant though for your industry and to broaden your knowledge.
- Courses, training courses, seminars and workshops
- costs for new knowledge (in another field) are considered private costs. These costs may be included in the income tax return as educational expenses.
- Professional literature
- If you still have a question about your (possible) business costs, please contact your Bookie.